This data protection declaration covers the processing of personal data on this website, including the services offered there as well as our social media channels and to the extent that no special information is provided.

For more information on the processing of your data, please use the contact details given below.

The controller, i.e. the organisation responsible for data processing as defined in data protection legislation, especially the General Data Protection Regulation (GDPR), is the:

University of Music Würzburg
Hofstallstr. 6–8

97070 Würzburg

Telephone: +49 (0)931–32187-0
Telefax: +49 (0)931–32187-2800

The University of Music Würzburg is an organisation under public law and a state institution (article 4 (1) of the Bavarian Higher Education Innovation Act (BayHIG)). It is represented by the president, Prof. Dr. Christoph Wünsch.

Contact details of the Data Protection Officer

You can contact our official Data Protection Officer at:

Data Protection Officer of the University of Music Würzburg

Daniel Bachmeier
Hofstallstr. 6–8
97070 Würzburg

E-Mail: datenschutz@hfm-wuerzburg.de

Purpose of and legal basis for the processing of personal data

The purpose of our data processing is to perform public services delegated to us by law, especially those tasks of public information.

The legal basis for processing your personal data, unless indicated otherwise, is article 4 (1) of the Bavarian Data Protection Act (BayDSG) in combination with Article 6 (1) point e) of the General Data Protection Regulation (GDPR). Pursuant to this legislation, we are authorised to process data required for us to fulfil our responsibilities.

Where you have given consent for your data to be processed, processing is covered by article 6 (1) point a) of the GDPR.

Recipients of personal data

Technical operation of our data processing systems is conducted by

jWeiland.net – Jochen Weiland

Echterdiinger Str. 57
70794 Filderstadt

Telephone: +49 711 94969 60
Telefax: +49 711 94969 89

E-Mail: support@jweiland.net
Website: https://jweiland.net/

Storage period for personal data

Your data is only stored as long as it is necessary to complete relevant tasks whilst observing legal retention requirements.

Pursuant to article 15 of the GDPR, you, the data subject, are entitled to the following rights concerning the processing of your data:

• You can ask for information about whether data concerning you is being processed. If this is the case, you are entitled to information about which data is processed and other information relating to the processing (article 15 of the GDPR). Please note that this right to information can be restricted or excluded in certain cases (see in particular article 10 of the BayDSG).
• If the personal data concerning you is/has become inaccurate or incomplete, you can request that this data is rectified and/or completed (article 16 of the GDPR).
• If the legal requirements are met, you can request that your personal data be deleted (article 17 of the GDPR) or processing of your data be restricted (article 18 of the GDPR). The right to deletion pursuant to article 17 (1) and (2) of the GDPR does not apply, however, if the processing of personal data is vital for the performance of a task that is in the public interest or is performed in the exercise of official authority (article 17 (3) point b) of the GDPR).
• If you have consented to data processing or there is a contract concerning data processing and data is processed automatically, you may be entitled to data portability (article 20 of the GDPR).
• If there is an international transfer of personal data without the basis of an adequacy decision of the EU Commission, you have the right to obtain a copy of the contractual safeguards from us upon request.
• You are entitled to file a complaint concerning the processing of your personal data with a supervisory authority as defined in article 51 of the GDPR. The pertinent supervisory authority for the Bavarian public service is the Bavarian Data Protection Commissioner, Wagmüllerstraße 18, 80538 München. In addition to the right of appeal, you can also seek a judicial remedy.

Right of revocation

Insofar as processing is based on consent, you have the right to revoke your consent at any time. The revocation is only effective for the future; this means that the revocation does not affect the lawfulness of the processing carried out on the basis of the consent until the revocation.

Right to object

You may object to the processing of your personal data at any time due to reasons based on your personal circumstances (pursuant to article 21 of the GDPR). If the legal requirements are met, we will then not further process your personal data.

Our web server is operated by jWeiland.net. The personal data transmitted by you when you visit our website is therefore processed by

jWeiland.net – Jochen Weiland

Echterdiinger Str. 57
70794 Filderstadt

Telephone: +49 711 94969 60
Telefax: +49 711 94969 89

E-Mail: support@jweiland.net
Website: https://jweiland.net/

on our behalf.

By using this or other web pages, you transmit data to our web server through your internet browser. The following data is recorded during any open connection for communication between your internet browser and our web server:

• IP address
• Date and time of request
• Time zone difference from GM
• Content of the web page
• Access status (http status)
• Amount of data transferred
• Website from which our website is accessed
• Web browser
• Operating system
• Language and version of the browser

We store this data for reasons of technical security, in particular to prevent attempted hacking of our web server. After three days at the latest, data is deleted. 

We use state-of-the-art encryption processes (such as SSL) using HTTPS to protect your data while it is being transferred.

We use active components such as JavaScript, Java-Applets or Active-X-Controls. You can adjust your browser settings to disable this function.

When you access this website, we store cookies (small files) on your device that are valid for the duration of your visit to our website (session cookies). These are only used while you are accessing our website. Most web browsers are set up to allow the use of cookies. You can deactivate this function using your browser settings, either for the current session or permanently. Your browser will delete these cookies automatically when you leave the site.

Our website incorporates videos from the external video platform YouTube, using a so-called two-click solution. YouTube is a service of YouTube LLC, 901 Cherry Ave., San Bruno, CA 94066, USA, a subsidiary of Google Inc., 1600 Amphitheater Parkway, Mountainview, California 94043, USA.

By default, only an inactive picture of the corresponding YouTube video is shown on our website; viewing this picture does not automatically establish a connection with YouTube’s servers. Thus, no data is shared with the operator if you only access this website and do not play the videos. You can decide for yourself whether or not you would like to activate the videos. Only once you allow the videos to play do you consent to the transmission of personal data and information on your device to the Google Ireland Limited (Google). Google processes information that is generated by your use, analyses your behaviour and may use this information for the purpose of displaying and marketing advertisements. To do this they use cookies and other technology; more information is provided by Google. An overview of this information is available in Google’s Data protection policy. Use of the platform is subject terms and conditions and guidelines issued by the operator.
 

You can revoke your consent at any time by deleting the cookies, using your browser settings. Withdrawing your consent does not affect the lawfulness of data processing based on your consent before its withdrawal.
 

For the purpose of optimising our website based on user needs we use the web analysis tool Matomo to analyse user behaviour on the site. Matomo (formerly Piwik) is an open source software application that creates statistical analyses of user access. Matomo software is provided by InnoCraft Ltd., 150 Willis St, 6011 Wellington, New Zeeland.

Your IP address is first anonymised and then analyse in anonymised form. You can adjust your browser settings to disable this function.

We have generally deactivated the use of tracking cookies so that no tracking cookies are stored on the user's end device. Remaining Matomo cookies are automatically deleted the next time the website is accessed.

The user data collected in the context of the use of Matomo is only processed by us and is not shared with third parties.

We have integrated maps from “OpenStreetMap” that are offered on the basis of the Open Data Commons Open Database License (ODbL) by the OpenStreetMap Foundation (OSMF). User data is used by OpenStreetMap exclusively for the purpose of displaying the maps and functions and to temporarily store the selected settings. This data may, in particular, include users’ IP addresses and location data; this data is not collected without the user's consent (usually given using the settings on your mobile device). Further information on the OpenStreetMap Foundation (OSMF) is available as follows:

• Website: www.openstreetmap.de
• Data protection policy: wiki.osmfoundation.org/wiki/Privacy_Policy.

On our social media pages, we create content within the scope of our public relations activities and our freedom of research, teaching and art, and we see the contributions and interactions of the community there. We endeavour to inform our users according to the needs of our target audience and to engage in a dialogue with our target audience.

We will expose any content, contributions or enquiries that violate the rights of third parties or that constitute a criminal or regulatory offence by transmitting it to the responsible authority or the social media provider; we will also block or delete it.

The legal basis for data processing on our social media pages and elements is article 6 (1) point e) of the GDPR in connection with article 2 (2) sentences 3 and 4, article 12 of the Bavarian Higher Education Innovation Act (BayHIG and, if applicable, the contract between the respective service provider pursuant to article 6 (1) point b) of the GDPR.

Social media posts and messages that you transmit to us in non-public form are checked at regular intervals, as to whether storing these requests is still necessary for the purpose of dealing with possible follow-up questions. If it is no longer necessary to store them, their processing will be limited, and they will still be stored in accordance with legal retention requirements and archiving regulations.

If you have publicly communicated with us via social media, you can decide yourself how long the data should remain public or ask us to delete it. We will then delete this data in accordance with archiving regulations within our area of responsibility. Should any copies of the data remain after deletion, their processing will be restricted, and they will be stored in accordance with legal retention requirements and archiving regulations.

Additional data protection information on the service providers or services

Social media providers often create extensive profiles of their members and of those they are in contact with via tele-media services (for example by clicking a like button or accessing a website). These profiles are used for the purpose of selling advertisements, amongst other things. So if you use our services with these providers, they will know that there is a connection between you and us. As we are jointly responsible for some of this data processing, we provide further information on the processing by the social media providers.

You can limit the scope of data processing to some extent by adjusting your browser setting or installing browser add-ons. Useful information about this is available at www.privacy-handbuch.de/handbuch_21.htm (available only in German). The providers also offer individual settings to regulate advertising and tracking, for example. This may only be possible if you have an account with the respective provider. We have listed important information sources as well as terms of use for the most important ones here.

Facebook (including Instagram)

Meta Platforms Ireland Limited, 4 Grand Canal Square, Dublin 2, Ireland

Website (Facebook)

Website (Instagram)

Terms of use (Facebook)

Terms of use (Instagram)

Data protection policy (Facebook)

Data protection policy (Instagram)

Cookie policy (Facebook)

Cookie policy (Instagramm)

Pages, Groups and Events Policies (Facebook)

Platform policy (Instagram)

Information on page insights data (Facebook)

Additional agreement on Page Insights (Facebook)

Possibilities to object (Facebook)

Possibilities to object (Instagram)

Google YouTube

Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland

• Data protection policy for Google
• Google terms of use
• Google+ terms of use (only available in German)
• YouTube terms of use (only available in German)
• Possibilities to object

LinkedIn

LinkedIn Ireland Unlimited Company, Wilton Place, Dublin 2, Irland

• Data protection policy
• User agreement
• Cookie policy

You can subscribe to our newsletter. To subscribe it is generally sufficient to enter your email address. We may, however, ask you to give your name, so that we can address you personally in the newsletter, or to give other information that is necessary for the purposes of the newsletter. Your email address is stored for the purpose of sending the newsletter and processed only for the purpose of sending the newsletter. The newsletter is sent based on your consent.

Possibility to object (opt out): You may cancel your subscription to our newsletter, i.e. revoke your consent or object to further receipt, at any time. A link for cancelling the subscription is provided at the end of each newsletter, or you can use any of the above-mentioned ways to contact us, preferably email.

The data you enter is stored for the purpose of communicating with you individually. To do this we need a valid email address and your name. This serves the purpose of assigning and subsequently answering your enquiry. Any further information is optional.

The basis for the processing of the personal data you enter in the obligatory fields is, if nothing else is specified, article 4 (1) of the Bavarian Data Protection Act (BayDSG) in combination with article 2 of the Bavarian Higher Education Innovation Act (BayHIG) within the scope of the opening clause of article 6 (2)-(3) in combination with article 6 (1) point (1) point (e) of the GDPR. These provisions allow the Hochschule für Musik Würzburg to process the data necessary to complete its tasks as stated in the higher education act. Permission to process data can also be based on a legal duty of the Hochschule für Musik Würzburg pursuant to article 6 (1) point 1 (c) of the GDPR in combination with duties resulting from the BayHIG.

For our events, we process the data necessary for registration and organisation in accordance with article 6 (1) point e) of the GDPR. Data is deleted in accordance with legal retention periods, i.e. after six years for business letters and after ten years for invoices, unless the data of the participants is required beyond these periods to be able to issue copies or confirmations.

We reserve the right to change our data protection declaration, to accommodate changes to legislation or changes in the services we provide, (e.g., if we introduce new services). The new data protection policy will then apply to your future visit to our website.

Do you have any questions?

If you have questions about data protection, please write us an email or contact the person responsible for data protection in our organisation directly:

E-Mail: datenschutz@hfm-wuerzburg.de

Nutzungskonzept für Social Media-Präsenzen der Hochschule für Musik Würzburg